Terms & Conditions

Standard Conditions of Hire – revised October 2016

“The Management” is The Cornerstone Management Team. “The Hirer” is the person who signs the booking form. “The Cornerstone” or “the premises” is the whole or any part of The Cornerstone building and its surrounding site.

1. Introduction
The hire of any part of The Cornerstone is subject to these standard conditions. The Management reserves the right to amend these terms and conditions at its discretion.

2. Supervision
The Hirer shall during the period of hiring be responsible for:
(a) the supervision and security of the room(s) hired, and
(b) the supervision and security of the common areas their fabric and contents and their care, safety from damage however slight or change of any sort caused by the Hirer or other persons using the premises in connection with this Hire, and
(c) the behaviour of all persons using these premises in connection with this hire.

The Hirer shall ensure that their employees, volunteers, clients, visitors and agents only enter the common areas and the premises hired as described on the properly signed booking form.

The Hirer shall report any breakages or damage as soon as possible to the Management and pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents caused by the Hirer or other persons using the premises in connection with the hire.

The Hirer or their authorised representative must be present during the period of the Hire and must be over 18 years of age.

3. End of hire
The Hirer shall be responsible for leaving the premises and surrounding area in a safe, clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Management shall be at liberty to make an additional charge.

Hirers who have been provided with their own key are also responsible for ensuring that the building is fully secured when they leave in accordance with the instructions provided with the key. Hirers who do not have keys should not leave the building until a keyholder is on the premises.

Should access be gained by vandals or thieves after a hire period as the result of the Hirer’s negligence the Hirer will be liable for all damages and loss.

4. Use of premises
The hiring agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer.

The purpose of hire must be clearly stated on the booking form and the Hirer must not use the premises for any other purpose or allow more people to use the premises than stated on the charges sheet.

The Hirer may not sub-hire the premises nor allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring on to the premises anything which may endanger the same or render invalid any insurance policies in respect thereof.

The Hirer may only use the premises for the times stated on the booking form. This period includes time needed for setting up and clearing up.

From Sunday to Thursday the hall may be booked until 10.:30pm. On Friday and Saturday it may be booked until 11:00pm but the event must end by 10:30pm so that all clearing up is finished by 11:00pm. If more than 30 minutes are needed for clearing up, then the event should end earlier to allow for this. A surcharge will be taken from the deposit if clearing up goes beyond the time booked.

Ball games are not permitted on the premises, unless using the soft sponge balls authorised by the Management.

5. Cancellation

Cancellation by the Hirer
If the Hirer wishes to cancel the booking before the date of the event and the Management is unable to secure a replacement booking, the Hirer is liable for any payments already made and payments outstanding at the date of cancellation.

In the case of a block booking, if cancellation or modification of the booking is not confirmed with the Management at least 28 days prior to the first of the dates booked, the Hirer will be liable for the payment of the complete booking. If a replacement booking can be secured by the Management an appropriate refund will be made.

Cancellation by the Management
The Management reserves the right to cancel any booking by written notice to the Hirer in the event of the premises becoming unfit for use by the Hirer, the Management considering that such hiring would lead to a breach of any conditions, legal or statutory requirements, or any other reason.

In any such case the Hirer shall be entitled to a refund of any money already paid, but the Management shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.

6. Deposit for security against damage
A deposit for security against damage is required for all individual bookings. This deposit will be refunded within 14 days of the termination of the period of hire provided that no damage or loss has been caused to the premises and/ or contents during the period of hire and that there has been no other breach of the terms and conditions.

7. Refusing a booking
The Management reserves the right to refuse any application for hire without being required to give any reason for such refusal.

8. Right of entry
The Management shall at all times have free entry to all parts of the premises. The Management reserves the right to refuse any person admission or to evict any person from the premises.

9. Nuisance
The Hirer shall ensure that no amplified sound, speech or music shall be audible outside the premises, and that the minimum of noise is made on arrival and departure, particularly late at night.

10. Equipment and storage
The Management accepts no responsibility for any property brought on to the premises or stored on the premises and all liability for loss or damage is hereby excluded. All equipment and other property, other than that stored on the premises with the written agreement of the Management, must be removed at the end of each hiring or fees will be charged until the same is removed.

The Management may, in any of the following circumstances, dispose of any such items by sale or otherwise on such terms and conditions as it thinks fit, and charge the Hirer any costs incurred in storing or selling or otherwise disposing of the same:

(a) in respect of stored equipment, failure by the Hirer either to pay any storage charges due and payable or to remove the same within 7 days after the agreed storage period has ended; or

(b) in respect of any other property brought on to the premises, failure by the Hirer to remove the same within 7 days after the Hiring.

11. Licences
The Management holds a Premises Licence under the terms of the Licensing Act 2003.The Hirer should check with the Management that their proposed activity is covered by the terms of the licence.

The Premises Licence does NOT include the sale of alcohol (see Section 14).

The Management also holds a joint licence for PRS (Performing Right Society for Music) and PPL (Phonographic Performance Ltd).

12. Sale of goods
The hirer shall if selling goods on the premises, comply with The Fair Trading Laws and any codes of practice used in connection with sales.

13. Gaming, Betting and Lotteries
The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries

14. Alcohol
The Hirer shall only sell alcohol on the premises with the specific authorization of the Management.

When approval is given, the Management will provide the Hirer with an application for a Temporary Event Notice (TEN) that has to be completed and sent to the licensing authority, Wokingham Borough Council, together with a fee, currently £21, and copied to Thames Valley Police. This process has to be carried out at least two weeks before the event.

The Hirer shall provide the Management with a copy of the authorized TEN that can be exhibited in the entrance to the building during the event

No underage drinking is permitted.

15. Smoking
No smoking or vaping e-cigarettes is allowed on any part of The Cornerstone premises or site.

Disco smoke machines will activate the fire alarm and are not permitted.

16. Alterations, fixings and fittings
No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior written approval of the Management. Any alteration, fixture or fitting or attachment so approved shall at the discretion of The Cornerstone remain in the premises at the end of the hire and become the property of The Cornerstone or be removed by the Hirer who must make good to the satisfaction of the Management any damage caused to the premises by such addition, alteration or removal.

17. Health and safety
The Hirer must conduct their own health and safety assessment in accordance with the Management of Health and Safety at Work Regulations 1999.

Nothing shall be done that will endanger the safety of people in the building or render invalid the policies of insurance relating to The Cornerstone or contents and in particular
(a) obstructions must not be put in gangways or exits;
(b) fire extinguishers must be kept in their proper place and used only for their proper purpose. The cost of lost, damaged or empty fire equipment will be charged to the Hirer.

The Hirer shall ensure that any electrical appliances brought by them to the premises and used there are safe and in good working order, and used in a safe manner.

The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrate’s Court or otherwise, particularly in connection with any event which includes public dancing, or music or other similar public entertainment or stage plays.

The Hirer must report all accidents involving injury to the public to the Management as soon as possible and complete the relevant section in The Cornerstone’s accident book. Any failure of equipment either belonging to The Cornerstone or brought in to The Cornerstone by the Hirer must be reported to the Management as soon as possible.

18. Health, Hygiene and Food
The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations.

The Hirer may not leave any items of food in the kitchen or kitchenette, or in the fridge or cupboards after the end of the hire period. Any such items will be disposed of by the Management.

19. Removal of rubbish
The Hirer may leave items for the black recycling box on the premises (i.e. food & drink cans, paper, card and plastic bottles), but must remove all food and other waste rubbish, including glass bottles, at the end of the hire.

20. Safeguarding
If the Hirer hires The Cornerstone on two or more occasions in any one year and the activities involve children, young people or vulnerable adults, the Hirer will be required to operate and provide evidence of a recognised Safeguarding Policy.

The All Saints’ PCC policy on safeguarding applies to all Church organised activities and is available for consultation by any hirer.

21. Animals
The Hirer shall ensure that no animals (including birds) except registered assistance animals are brought into the premises other than for a special event and agreed in writing by the Management. No animals are to enter the kitchen or kitchenette at any time.

22. Car parking
All cars are parked at owners’ risk.

Car parking is available in Norreys Avenue (same side as The Cornerstone only) subject to parking restrictions. Cars must not be parked so as to cause an obstruction.

Cars may also be parked in the shared car park on the far side of Norreys Avenue. Particular care must be taken not to cause an obstruction to the entrance to Pigott Court.

One disabled parking space is available on site for disabled badge holders who are using either The Cornerstone or The Church.

Other vehicles may only be brought on to The Cornerstone site to set down or pick up users or goods.

23. Insurance
The Hirer shall indemnify and keep indemnified each member of All Saints’ PCC and its and The Cornerstone’s employees and agents and invitees against
(a) the cost of repair of any damage done to any part of the premises or the contents of the premises and
(b) all claims in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including the storage of equipment) by the Hirer apart from claims arising through the negligence of All Saints’ PCC and its and The Cornerstone’s employees and agents.

The Hirer is advised to take out adequate insurance to insure the Hirer and members of the Hirer’s organisation and invitees against all claims arising as a result of the hire.

(The Cornerstone is insured against claims arising out of its own negligence)

24. Loss
The Management and All Saints’ PCC shall not be liable to the Hirer for any consequential loss except where such loss arises directly from the negligent acts or omissions of the Management or All Saints PCC


Booking Forms

To be completed once your booking has been confirmed by The Cornerstone.

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